Office Coordinator
Job ID: 297602
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
The Office Coordinator provides administrative and operational support for the Department of Artificial Intelligence and Health. This position is responsible for ensuring the efficient day-to-day functioning of the department through effective office management, coordination of activities, and support of faculty, staff, and leadership. The Office Coordinator manages a wide range of administrative functions and ensures compliance with institutional policies and procedures. This role requires the ability to exercise independent judgment, initiative, and discretion while handling sensitive information and complex administrative matters in a fast-paced, interdisciplinary academic environment.
Responsibilities
The responsibilities include, but are not limited to:
Administrative Support and Office Operations
Coordinates and oversees daily administrative operations of the department to ensure efficiency and effectiveness.
Provides direct administrative support to department leadership and faculty, including managing calendars, scheduling meetings, and preparing correspondence.
Serves as the primary point of contact for the department, responding to inquiries and directing communications appropriately.
Maintains departmental files, records, and documentation in compliance with university and state guidelines.
Financial and Procurement Support
Initiates and processes purchasing requests, travel authorizations, reimbursements, and other financial transactions in accordance with institutional policies.
Coordinates with finance and procurement offices to ensure timely processing and compliance.
Personnel Support
Assists with onboarding and off-boarding processes for faculty, staff, and student employees.
Event and Program Coordination
Coordinates logistics for meetings, seminars, and departmental events, including scheduling, materials preparation, and communication with participants.
Provides support for faculty recruitment activities, including interview coordination and candidate visit logistics.
Compliance and Special Projects
Ensures adherence to university policies, procedures, and regulatory requirements.
Assists with preparation of reports, presentations, and data tracking.
Participates in special projects and performs other duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.
OR
High School Diploma or GED from a recognized State or Federal accrediting organization with a minimum of nine years of progressively responsible office support experience.
Knowledge, Skills, & Abilities
ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
KNOWLEDGE
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.
SKILLS
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: B5
Salary Range: $17.88/hourly - $21.92/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: 4/23/26 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=297602&PostingSeq=1
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