Administrative Assistant 2
Job ID: 297641
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country's health care workforce.
As the nation's population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital. We stay on the leading edge of national trends and advances in science, technology, and professionalism. In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold. Our students enjoy clinical opportunities across Georgia. We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.
Job Summary
This position provides direct administrative support to the Department Chair of Allied Health Professions in addition to the department faculty as needed. Allied Health Professions consists of seven programs (Clinical Laboratory Sciences, Health Information Administration, Health Services, Nuclear Medical Technology, Pre SLP-Concentration, Radiation Therapy, and Respiratory Therapy) and approximately thirty-five faculty.
Responsibilities
The duties include, but are not limited to:
DEPARTMENT CHAIR SUPPORT:
Provide administrative support to the Department of Allied Health Professions Chair:

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  Compose correspondence, maintain calendar, schedule meetings and compose meeting minutes
  
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  Prepare and process travel, maintain department personnel files, assist AHP Chair in confidential matters related to faculty, staff and students
  
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  Maintain leave requests for all faculty and staff; maintain department OA-1 reports, maintain department calendar for all faculty and staff
  
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  Serve as the backup leave approver in the Chair's absence
  
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  Assist Chair with processing faculty and staff annual evaluations, assist Chair and P&T committee through annual process
  

ADMINISTRATIVE SUPPORT:

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  Answer department main line and greet students/visitors.
  
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  Provide administrative support to all department faculty and staff.
  
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  Assist in coordinating and planning department special events.
  
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  Coordinate resolution of copier/printer/facility maintenance for department
  

BACKUP SUPPORT:

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  Provide backup administrative support in submitting purchase requisitions and receiving shipments as needed for all programs
  

OTHER: Perform other duties as assigned
Required Qualifications
Associate degree from an accredited college or university in related field and four years of progressively responsible experience in administrative support positions
OR
High school diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years of progressively responsible experience in administrative support positions
Preferred Qualifications
Experience in executive administrative support, maintaining multiple calendars, and drafting letters/memos.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases
SKILLS
Excellent interpersonal, verbal, and written communication skills
Detail-oriented with strong organizational, prioritization, and multi-tasking skills
ABILITIES
Ability to maintain confidentiality
Ability to manage multiple deadlines
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=297641&PostingSeq=1
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