Office Specialist
Job ID: 284699
Location: Augusta University
Full/Part Time: Part Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Department of International Initiatives mission is to support Augusta University departments and faculty in attracting and retaining high-caliber international scholars and students. To support Augusta University departments and faculty in the appointment of postdoctoral fellows who support the research growth of Augusta University. We are a service and compliance unit tasked to understand and apply laws to facilitate the employment of international personnel, the enrollment of international students and the hosting of international visitors to further the strategic goals of Augusta University while minimizing financial burden and institutional risk.
Our Goal is to provide Augusta University with an efficient and effective mechanism to recruit and retain international scholars and students by facilitating the visa status sponsorship and hosting processes through the various federal government agencies that regulate the entry of international scholars and students. To develop policies and practices which systematically support the efficient appointment of postdoctoral fellows at Augusta University.
Job Summary
This position will work in the Department of International Studies and Postdoctoral Services to provide administrative support as needed to the AVP and IPSO staff.
Responsibilities
The duties include, but are not limited to:
GENERAL OFFICE DUTIES: Provides administrative support to four full-time professional staff. Maintains appointment calendars and schedules meetings with faculty, staff, students and external visitors. Answers phone, opens mail, copies documents. Communicates verbally and in writing with faculty, students, staff, department leadership and other agencies as needed. Maintains department email account.
SYSTEMS PROCESS: Provides basic Sunapsis support to customers including running reports, sending emails about login issues and scheduling training. Uploads scans of H-1B petitions to records before mailing & populates the 'Employment Summary' screen with mailing date and other details. Uploads scans of receipt and approval notices from USCIS, EAD cards, etc. and sends notification to clients (through Sunapsis) of these documents. Assists with scheduling & sending invitations for regular trainings for new Sunapsis users and Refresher trainings for current users.
SCHEDULING: Assists with appointment process for all postdoctoral fellows by providing administrative support related to the recruitment and retention of Postdoc fellows including maintaining postdoctoral fellow personnel appointment files.
EVENTS: Assists in planning and implementation of international community events
VISA PROCESSING: Maintains international services files F, J, H, TN, O and permanent residency. Coordinates storage of files with Augusta data storage.
OTHER DUTIES: All other job related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of four years of progressively responsible office support experience.
Preferred Qualifications
Experience working with International communities or living abroad.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases
SKILLS
Detail-oriented with strong organizational, prioritization, and multi-tasking skills
Excellent interpersonal, verbal, and written communication skills
ABILITIES
Ability to maintain confidentiality
Ability to work efficiently under pressure and work effectively as a team member or independently.
Shift/Salary/Benefits
Shift: Days; Monday-Friday
This is a part-time position 20 hours per week (.50 FTE)
Pay Band: B3
Salary: $16.54/hourly - $16.60/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search by job id 284699
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=284699&PostingSeq=1
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